For many public companies and non-profit organizations (for ease, we’ll refer to them as ‘organizations’), we’re in the season for meetings, whether it’s a quarterly board meeting or an annual meeting of stockholders or members. With the current inability to gather in groups due to the unprecedented world pandemic, the typical in-person meeting must quickly morph into a virtual or remote-only format.
On April 27, 2020, Governor Baker signed a new Massachusetts law legalizing the use of videoconferencing services in signing documents before notaries public and witnesses during the COVID-19 crisis. This will allow real estate closings, the execution of estate plans, and the signing of other documents that require such formalities to take place remotely. The new law expires by its terms three (3) business days after the end of the Governor’s March 10, 2020, Emergency Declaration. The new law has several requirements that must be strictly observed.